Unit 2 WRITING A LETTER OF APPLICATION FOR A JOB

Unit 2 WRITING A LETTER OF APPLICATION FOR A JOB

The purpose of a job application letter is to get an interview. If you get a job through interviews arranged by your campus placement office or through contacts, you may not need to write a letter. However if you want to work for an organization that isn’t interviewing on campus, or later when you change jobs, you will. Writing a letter is also a good preparation for a job interview, since the letter is your first step in showing a specific company what you can do for it.

In a letter of application you should

- Address the letter to a specific person.

- Indicate the specific position for which you are applying.

- Be specific about your qualifications.

- Show what separates you from other applicants.

- Show a knowledge of the company and the position.

- Refer to you resume (which you would enclose with the letter).

- Ask for an interview.

The following order of points is normal:

Point	Useful expressions
Referring to the advertisement	I am writing with reference to your advertisement for ... I am interested in the position of ... advertised in ..., and would like to apply.
Describing work record	I have 9 years experience of ... After leaving ..., I worked for 8 months in ... as a ... For the last 2 years, I have worked as ... with ...
Describing qualifications	My main qualification for the position is my 8 years sales experience with ... I trained for 3 years in ... as a ... and have a Higher Certificate in ... A am quite fluent in English and use the language regularly.
Describing present job	My main duties are to sell to ... and to give demonstrations on ... My present responsibilities consist of ... I am in charge of ...
Describing achievements/ personal qualities	I hope you will see this as evidence of my capacity for hard work. I believe that these qualities have enabled me to ...
Explaining the reasons for applying	Due to ..., my contract expires at the end of ... I would like to apply as I would welcome the challenge / the opportunity to work for a ... I wish to gain experience in ...
Closing the letter	I can arrange for you to receive letters of reference ... Please do not hesitate to tell me if there is anything else you would like to know. I enclose my curriculum vitae and hope to hear from you soon.

SAMPLE LETTER OF APPLICATION

4930 Sherman Avenue

Studio City, CA 91478

October 8, 199x

Mr. Michael Tarkanian

Vice President, Personnel

Target Department Stores

637 South Lucas Avenue

Los Angeles, CA 90017

Dear Mr. Tarkanian:

Since I have focused my education and training on retail management, your advertisement for a management trainee, appearing October 7 in Section F of the Los Angeles Times, captured my attention.

Recent sales and management experience at Rike’s Department Store enabled me to develop the interpersonal and supervisory skills specified in the Target advertisement. I started as a salesperson and was soon promoted to assistant manager, a position demanding initiative and responsibility.

In addition to this experience, I am enrolled at Valley Community College and expect to receive an associate’s degree in June. In my marketing major, I successfully completed courses in marketing, management, microcomputing, and communication, earning a 3.5 grade-point average in my major.

Please examine the attached resume for details of my qualifications. At your request, I would be pleased to provide the names of individuals who could verify my education, skills, and performance.

I would appreciate an opportunity to discuss with you now my background and training could contribute to Target Department Stores. Please call me at (818) 359-9920 to arrange an interview at your convenience.

Sincerely,

Enclosure

ACTIVE VOCABULARY

to apply ( for)

applicant

application

to put in an application

application form (blank)

capacity

a mind of great capacity

curriculum vitae

supervisory skills

to be promoted to

major

grade point average

back - ground

звертатися (за довідкою, дозволом); стосуватися, відноситися

прохач (той, хто бажає отримати посаду, роботу тощо); претендент, кандидат

прохання, заява

подати заяву

анкета при вступі на роботу

здібності, розумові здібності

глибокий розум

автобіографія

контролюючі (спостережні) уміння

бути підвищеним до … (на посаді), бути висунутим до ...

головний предмет

середня оцінка

підготовка, кваліфікація

USEFUL EXPRESSIONS

I trained for some years in...

I am in charge of ...

I would welcome the challenge to work for a ...

Your advertisement captured my attention

Я готувався кілька років ...

Я відповідаю за ..., я маю доручення...

Я б із задоволенням отримав виклик на роботу ...

Ваше оголошення (реклама) привернуло мою увагу.

COMPREHENSION QUESTIONS

1. What is the main purpose of a job application letter?

2. How can you organize a letter of application?

3. What useful expressions can you use explaining the reasons for applying?

4. How can you close the application?

EXERCISES

Ex. 1

Revise each of these sentences to improve you attitude and positive emphasis in job letters. You may need to add information.

1. I understand that your company has had problems due to the mistranslation of documents during international ad campaigns.

2. Included in my resume are the courses in finance which earned me a fairly attractive grade average.

3. I am looking for a position which gives me a chance to advance quickly.

4. Although short on experience, I am long on effort and enthusiasm.

5. I have been with the company from its beginning to its present unfortunate state of bankruptcy.

Ex. 2

Rewrite this job application in its full form:

Dear Sir,

1/interested/position/advertised/5^th April/like to apply.

Main qualification for/position/my 8 years’ sales experience/Jason/American photographic goods manufacturer. When I joined/their European trade/limited to France. Since then/extended this trade into Britain and Holland/doubled the number of companies on Jason’s European export list.

Trough lacking formal training/photographic goods manufacture/acquired considerable on-the-job know-how/range and capabilities of high-sensitivity photo-materials. Published several articles/photographic journals. Attended several company sales training courses/wide experience/technical demonstrations.

Enclose/curriculum vitae/hope/hear from you soon.

Yours faithfully

Ronald Burns.

Ex. 3

Write an application from yourself in reply to this advertisement

WANT TO WORK IN THE U. S.?

If you have a professional qualification, skill or trade, let us find the appointment you are looking for.

17,000 professional and executive appointments on file.

Information service on immigration requirements

(e.g. visa, work permit) also available.

For confidential appointments service, send c.v. to:

Accord Placement Bureau

5905 Vista

Charleston

North Carolina 29412

USA

Ex. 4

Write an application for a (real or imaginary) job that you would like to have. Perhaps you do not have exactly the right qualifications or experience for the job. How would you present yourself?

Ex. 5

Complete an application form

APPLICATION FORM Date ....................

Sara Jensen Memorial Trust Fund

CONFIDENTIAL

Use BLOCK letters throughout please

(1) SURNAME	OTHER NAMES	DATE OF BIRTH 12.12.1960
(2) ADDRESS (PERMANENT) (TEMPORARY)	(3) EDUCATION	PLACE Nairobi, Kenya
	St Anns Convent Mombasa, Kenya, E. Africa	NATIONALITY at birth KENYAN now BRITISH
TELEPHONE Home Business		(5) MARITAL STATUS (delete as necessary) Single Married Separated Divorced Widowed
(4) ANY SERIOUS ILLNESSES		(6) Languages spoken (degree of fluency)
(8) SYNOPSIS OF YOUR CAREER		(7) DEPENDENTS (give age if under 18)
(9) STATE THE MOST SIGNIFICANT FEATURES WHICH HAVE INFLUENCED YOUR CAREER. In 1963 father died.. Mother left village to become successful trader in textiles. Travelled throughout Sudan and Africa. When my husband died in 1986 I had to support three young children.
(10) REASONS FOR APPLYING FOR GRANT
(11) SPARE TIME INTERESTS
Please supply the names, addresses and telephone numbers of three referees in the space provided overleaf.

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